Frequently Asked Questions

 

Travel and Acommodation

Who books my air travel?
Travel will be provided for those who live outside the city of meeting delivery, you will be asked to indicate your travel requirements when you register.  Auaha will arrange all flights and email an itinerary to you - you will be asked to check the itinerary and advise changes within 7 days.  Once e-tickets have been issued by the airline, any changes to bookings may be at the individuals expense.  Please do not book your own flights independent of Auaha unless advised otherwise.

Who books my accommodation?
Accommodation will be provided for those who live outside the city of meeting delivery and who are unable to have return travel on the day of the meeting(s). This will be arranged by Auaha with the hotel once your attendance is confirmed by completing the registration form.

Shuttle/Taxi Transfers
Auaha organise shuttle/taxi transfers in the city of meeting delivery and you will be emailed a transfer schedule a few days prior to your departure.  You are asked to organise your own transfer to your departure port and keep any receipt or record of mileage which you can claim for reimbursement after the meeting.

Can I get a Taxi chit?
Auaha do not provide taxi chits.  Please refer transfers above.

What happens if my flight is delayed?

What happens if I sleep in?

Can my partner stay at the hotel with me?

What happens if want to stay with my friend?

 

Claims

What can I claim?
Auaha, on behalf of Ministry of Education, will reimburse meeting participants for reasonable out-of-pocket expenses such as:

  • Airport parking,
  • Mileage if using your personal motor vehicle to travel to and from the hui,
  • Departure tax,
  • Meals (only if we have advised prior).

Expenses will only be paid when accompanied by a valid receipt with the exception of mileage where an accurate record of kilometres travelled must be submitted.

Can I claim for a coffee/snack at airport if my flight is delayed?
No.

What can't I claim?
For any meeting the following costs are excluded from the meeting fund and will be at the participants own expense:

  • Alcohol (with meals) - own responsibility
  • Hotel charges - internet, phone, dry cleaning, movies, cafe coffee, mini bar etc
  • Change to flights - if after your flight has been ticketed, the cost of any changes or upgrades are at individual or organisation expense.

 

Difference between professional fee and TRD?

What is WHT?

Am I GST registered?

Why do I need to fill in the form?

When will I get paid?

What is the difference between charge back and claim back?