MoE Claims & Forms

 

Auaha, on behalf of Ministry of Education, will reimburse hui participants for reasonable out-of-pocket expenses such as.

  • Airport parking
  • Mileage, if using your personal motor vehicle to travel to and from the hui
  • Departure tax
  • Meals (if we have advised prior)

Expenses, other than mileage, will only be paid when accompanied by a valid GST receipt.  We ask that you submit your claim using our online form.

ONLINE CLAIM Wellington (where your event has been coordinated by Jane or Chelsea)

ONLINE CLAIM New Plymouth (where your event has been coordinated by Sheree)

Exclusions - for any hui the following costs are excluded from the hui fund and will be at the participants own expense.

  • Alcohol (with meals) - own responsibility
  • Hotel charges - internet, phone, dry cleaning, movies, cafe coffee, mini bar etc
  • Change to flights - if after your flight has been ticketed, the cost of any changes or upgrades are at individual or organisation expense.

ALL Claims must be submitted no later than 2 week after each meeting.

Claiming Professional Fees

If you are register for GST, please provide a Tax Invoice addressed to Auaha Ltd, PO Box 10-212, Wellington and emailed to Auaha within 14 days of attending a meeting.

If you are not registered for GST, we would prefer you provide us with an Invoice advising if you would like Auaha to deduct withholding tax before making payment to you.  Address the Invoice to Auaha Ltd, PO Box 10-212, Wellington and emailed to Auaha within 14 days of attending a meeting.   Otherwise we have a professional fees claim form we can provide you with.

Please include on your invoice the name and date of the meeting attended, your name, the number of hours engaged and the confirmed hourly/daily rate.

It is our usual practice to make all payments electronically.  Please ensure your bank account details are noted on your invoice.  Please allow 30 days for your claim to be approved and processed for payment.

Claiming a Teacher Release Day

If a Teacher has been released from the classroom to attend a meeting for which an invitation has been extended, the school may claim payment to cover the release teacher up to $292.75 +GST per day.

The school must provide an invoice addressed to Auaha Ltd, PO Box 10-212, Wellington and email to Auaha within 14 days after the meeting date.  The invoice must include the name of the teacher who attended the meeting, the name and date of the meeting, and number of days being claimed, the GST number of the school and the bank account details of the school.

Please allow 30 days for the TRD invoice to be approved and processed for payment.